Instructor time clock and mileage
Clock in and out of shifts, track breaks, and submit mileage for reimbursement — all from your dashboard.
Your dashboard has a time clock for tracking your work hours and a mileage form for getting reimbursed for driving. Both feed into your pay period summary at the end of the week.
Clocking in for a shift
- 1Go to https://app.docpr.com/admin/my-clock.
- 2If you have a class today, pick it from the "Associate with today's class" dropdown (optional, but helpful for reporting).
- 3Click the big green Clock In button.
- 4Your phone may ask to share your location — tap Allow. We use this to record where you clocked in.
- 5You are clocked in. The timer starts counting up and stays visible at the top of the page.
Taking a break
- 1While clocked in, tap the Take Break button.
- 2Your work timer stops and a break timer starts.
- 3When you are ready to work again, tap Resume Work.
- 4The break time is counted separately from your work hours.
Clocking out
When you are done for the day, tap the red Clock Out button. Your shift ends and the totals are saved to your time entries.
Fixing a mistake
- 1On /admin/my-clock, scroll down to Today's Summary.
- 2Find the entry with the wrong time and tap the pencil icon next to it.
- 3Adjust the clock-in and clock-out times.
- 4Type a reason for the edit — for example, "Forgot to clock out at end of class."
- 5Tap Save Edit. Your edit is saved and flagged for admin review.
Submitting mileage
If your organization reimburses mileage for driving to classes, you can submit mileage at https://app.docpr.com/admin/mileage. Mileage is paid at the current IRS rate.
- 1Go to https://app.docpr.com/admin/mileage.
- 2Click the Submit New tab.
- 3Enter the trip date.
- 4Enter the one-way distance in miles.
- 5Enter your starting point (usually your home or office address).
- 6Enter the destination (the class location).
- 7Choose Round trip or One way only.
- 8Add notes if anything was unusual about the trip (for example, "Took alternate route due to road closure").
- 9Click Submit for Reimbursement.
Pay period summaries
Your worked hours from the time clock and your approved mileage roll up into a pay period summary. Your admin reviews and approves pay periods before payroll is run — most DoCPR.com tenants use Gusto to run payroll, so your summary is exported there.
What you will see on the My Mileage tab
- Every mileage entry you have submitted
- Status of each entry — Pending Review, Approved, or Denied
- Total approved amount you will be reimbursed
- Reason for denial if an entry was rejected
Troubleshooting
Common issues
- I cannot find /admin/my-clock — ask your admin to make sure time clock is enabled for your organization. (It is included on the Starter plan and above.)
- My timer is not counting up — refresh the page. The timer runs in your browser, so closing the tab pauses the display but not the actual clock.
- I was auto-clocked-out — review the entry in Today's Summary, edit it to the real end time, and add a reason.
- My mileage was denied — check the deny reason. Contact your supervisor if you disagree.
- My GPS location was not captured — this is fine. Location is optional and only used as a reference for your admin.
Questions about your hours, mileage, or pay? Contact your supervisor or email support@docpr.com.
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